Manage every staff signature in one place. Roll out personalised signatures centrally to Google Workspace and to Microsoft 365 through the Outlook add-in, with copy-ready HTML for any other email app, CRM or tool.
On-brand signatures for your team's email clients
Your details. Our signature style.
Create your own signature
Create your own signatureCentralised email signature management
A new job title. A fresh campaign. A whole new brand. Keep the details in Signature HQ, then deploy the changes to supported mailboxes from one place, instead of chasing every member of staff.
Deploy approved signatures to Google Workspace mailboxes, and let the Outlook add-in add them as staff write in Microsoft 365. For anything else, such as another email app, a CRM or a tool, copy or download the HTML and paste it in.
Each signature uses the right staff details, approved layout and targeted banner. Consistency without losing the personal touch.
An Integrations badge and deployment alerts flag signatures needing attention. Update one mailbox or deploy all outdated signatures together.
A daily check rolls out scheduled banner changes to already centrally deployed mailboxes. Start and end campaigns without asking staff to reinstall.
Test with a single person before a wider rollout. See results for each mailbox, spot failures and retry without guessing who received the update.
Client admins authorise their own workspace using in-app setup instructions. Each organisation's staff, settings and connections stay separate.
Central deployment updates Gmail's web signature. A separately configured mobile signature can override it; new messages and replies share the centrally deployed signature.
Your IT admin deploys the Signature HQ Add-in from Integrated apps. It adds the approved signature as people write in Outlook on the web, new and classic Outlook, Mac and mobile. It reads your staff list only, with no Exchange or mailbox access.
Signatures are added in Gmail and Outlook, not stamped on the server. Staff-detail and design changes need an admin deployment; scheduled banner changes are checked daily, not instantly. Start with one person before a wider rollout.
And you're never locked in: every approved signature can be copied or downloaded as HTML, ready to paste into any email app, CRM, helpdesk or marketing tool.
Start your free trialLive from the Leadica organisation
Create your own signature
Create your own signatureHow it works
Marketing owns the brand. Your IT admin connects the email workspace. Your team manages the rollout from one place.
Admins lock in brand-safe signature layouts. No more rogue fonts, colours or stray logos.
Manage names, titles, contact details and meeting links in staff records. Most staff never need a Signature HQ login.
Your IT admin authorises Microsoft 365 or Google Workspace. Pilot with one person, then roll out to Gmail centrally or to Outlook through the Signature HQ add-in.
Central control
Role-based access keeps the brand consistent while removing the back-and-forth. Everyone sees only what they should.
Create free account →Six brand-safe layouts, from full to slim to reply.
Promotions, events and badges, scheduled and assigned.
Drive bookings with a single approved call-to-action.
Every organisation gets its own branded studio.
Pricing
You only pay for staff with a live signature. Add or remove people anytime. No per-admin seat fees.
For growing organisations
$2.80
/staff / monthBilled annually in USD · cancel anytime
Start 14-day trialFor large, multi-brand teams
Custom
14-day free trial on every plan · no card required · all features included.
